We have a full-time vacancy available within our fast-paced HR Shared Services team which we are excited to recruit for.

Our HR Shared Services Administrator can be based in our newly refurbished Preston or Glasgow office with an expectation to travel at least once a month to the other location for team meetings/training events – we do enjoy bringing the full team together!

Our Preston office is located at Edward VII Quay with free on-site car parking available and our Glasgow office is located within the city centre and is easily accessible by car and train.

As part of the HR Shared Services team, you will have exposure to the full scope of an employee’s lifecycle. Both of our office locations offer ample opportunity to work alongside other members of our HR community which naturally will maximise your exposure to HR.

We are looking to fill this role quickly so encourage early applications as interviews will commence as soon as possible.

This is an excellent opportunity to take your first step into our HR team at Mott MacDonald.

Role and responsibilities:

• Case Management through the Mott MacDonald MyHR system
• Cases will include requests such as: reference requests, contractual changes, maternity, paternity, shared parental, resignations, new starter, probation etc
• To gain knowledge and understanding of the processes within the HRSS team
• To answer calls into the HRSS team in a timely manner
• To become familiar with the requests that come through to the HRSS inbox and gain an understanding of how to process
• Processing accurate information within the HR systems
• Reporting – to complete actions required for monthly / ad-hoc reports such as QA, payroll reports, starters/leavers, long service awards
• Provide support when requested for other ad-hoc tasks/projects
• Monthly 1-2-1s through Connect People

Candidate Specification

Desirable skills and experience:

• Strong administration background
• Customer experience
• Working in a process driven environment
• Experience of Microsoft packages: teams, excel, word etc
• GDPR knowledge and understanding
• Experience in using Service Now/ handling a busy inbox

#LI-CB

Job Profile

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively.

The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

The application process

Read the information provided and if it sounds like the right role for you please apply online as soon as possible. Our online application process takes about 10 minutes and you'll need to upload your CV/resume. You have the option to upload a cover letter – to help explain why you're interested in applying for this role.

Benefits

We can offer:

• Pension matched up to 7%
• Competitive annual leave and the option to purchase additional annual leave
• An annual professional institution subscription
• Life insurance
• Enhanced parental leave
• Annual company performance bonus scheme – Subject to company performance
• Flexible benefits scheme to suit you, including cycle to work & Interest free season ticket loans etc.